Intelligent Invoice-Processing Workflow
From supplier invoice photo to ERP-linked margin visibility in seconds.
Capture a supplier invoice by photo or scan, in the supplier’s own format, layout and language, and the workflow immediately extracts its data, reconciles each item against the client’s ERP/product master and surfaces the commercial changes that matter. Instead of waiting for manual ERP entry and then comparing line by line, purchasing, cost and margin information becomes available within seconds.
Photo / scan input
Reads supplier invoices directly from photos or scans and extracts item descriptions, quantities, units, prices, discounts, free goods, VAT treatment and other relevant invoice data as received.
ERP-linked SKU reconciliation
Cross-matches multilingual supplier descriptions to internal SKU records, including previously unseen items and the same SKU described differently by different suppliers.
Commercial change detection
Compares the current invoice with ERP and purchase-history data to flag cost changes, margin impact, last supplier, pack or size changes, discounts, free goods, VAT and currency differences.
Invoice-to-margin visibility
Produces normalized purchase cost, ERP selling-price comparison, gross profit, markup, margin and exceptions in seconds — without waiting for manual data entry and subsequent line-by-line comparison.
Built around the messy realities of FMCG purchasing data.
Cross-matches supplier descriptions with internal SKU records despite differences in language, terminology, abbreviations, spelling and naming conventions. It can reconcile the same product from different suppliers even when each supplier describes it differently.
Handles previously unseen invoice items by narrowing candidates through brand, size and pack attributes, then using cost validation as a decisive matching layer when descriptions alone are insufficient.
Handles carton, case, shrink, pack and unit-level purchasing structures so costs are compared against the correct internal selling unit rather than mismatched pack levels.
Applies supplier-specific discount sequences, free-goods economics, VAT treatment, currency rules and pack conversions to calculate the real effective purchasing cost.
Uses stored unit cost as a control signal to separate current SKUs from stale or obsolete duplicate rows and to detect suspicious matches that need review.
Uncertain items are flagged for review rather than forcing a match or stopping the entire invoice. Exceptions are logged while the rest of the invoice continues processing.
From invoice image to validated margin economics.
The workflow combines document capture with a staged reconciliation logic: brand → size → pack → cost confirmation. Verified mappings are retained so recurring items do not need to be solved from scratch.
Designed, implemented, tested — and running live.
End-to-end implementation
The solution was designed around the client’s actual supplier documents, ERP product master and supplier-specific commercial rules, then implemented into the operating workflow rather than remaining a prototype.
Production status
Fully operational since August 1, 2026. The workflow has continued running in a live FMCG/CPG environment following implementation and validation.